WRITTEN CONSENT BY THE BOARD OF DIRECTORS MUST BE OBTAINED, AND EXECUTION OF AN ALTERATION AGREEMENT OBTAINABLE FROM THE MANAGING AGENT MUST BE ENTERED INTO, PRIOR TO ANY MAJOR ALTERATION OR RENOVATION MADE IN ANY APARTMENT, INCLUDING, BUT NOT LIMITED TO, REMOVAL OF WALLS, CABINETS, AND APPLIANCES, AND ANY WORK THAT INCLUDES ALTERATION OF, OR ANY CONNECTION TO, THE PLUMBING OR ELECTRICAL SYSTEMS.
In cases where an Alteration Agreement is not necessary (i.e. cosmetic work such as painting) paragraphs 4 and 5 regarding insurance may apply. Please call the Managing Agent before work begins.
Complete plans of proposed renovations must be submitted to the Managing Agent and written approval received before any work begins. Any shut-off of water, gas or electricity during renovations requires the prior approval of the Managing Agent. The shareholder will be responsible for the proper performance of all work and for any damage caused to the building or to other apartments by reason of work being performed. Proof of adequate insurance coverage during the period of alterations will be required. Also:
- At least 30 days prior to beginning work, submit in writing your request for renovations and/or alterations to the Managing Agent.
- Include in the above scale drawings of any structural changes you anticipate making and the name of the licensed contractor(s) who will be dong the work. Your contractor will provide you with the drawings. Include a check for the fee for review ($250.00) by the Managing Agent. There may be an additional fee if the building engineer also must review the plans.
- Predetermine that your contractor has the following insurance coverage:
- $100,000,000 comprehensive liability
- $100,000,000 property damage liability
- worker’s compensation and employee’s liability covering all employes of the contractor and subcontractor.
- An additional security deposit against damage ($500.00 is required by the Board.
- Submit certificates of insurance naming the Corporation, the Managing Agent and yourself as additional parties insured. The certificates must provide that such insurance will not be terminated unless at least 10 days notice is given to the Managing Agent. This step essentially provides the Corporation, the Managing Agent, and you the protection of the insurance outlined in item 3.
- IT IS THE SHAREHOLDER’S RESPONSIBILITY TO COMMUNICATE ALL REGULATIONS REGARDING WORK HOURS, CLEANUP GUIDELINES, ETC. TO THE CONTRACTOR.
- During the period of renovation, apartment keys must be left with the Superintendent. This is to ensure access to the apartment in case of an emergency resulting from the renovation work.
- Advise your contractor that work is only permitted between 8:00 a.m. and 5:00 p.m., Monday through Friday.
CONTRACTORS MUST PROVIDE PROTECTIVE COVERING FOR ALL PUBLIC HALLWAYS AND ELEVATORS AND LEAVE ALL PUBLIC AREAS CLEAN, REGISTER IN AND OUT OF THE BUILDING DAILY WITH THE SUPERINTENDENT OR DOORMAN AND USE THE SERVICE ENTRANCE WHICH IS TO BE MANNED OR KEPT CLOSED AT ALL TIMES. ANY CONTRACTOR OR WORKMAN NOT ADHERING TO THE REGULATIONS WILL NOT BE ALLOWED TO WORK IN THE BUILDING. Failure of workmen to comply with cleanup of common areas may result in a cleanup fee deducted from the damage deposit.
The above information is submitted to the Managing Agent who will forward it to the Board for approval. Inspection visits may be required before, during and after the work to ensure compliance to plans.
If there is any question, submit the request in writing.
Your packet must be completed before it will be forwarded to the Board of Directors for approval. After the completed package has been submitted, it takes a minimum of two to three weeks for approval. The sooner you submit the paperwork, the sooner your request can be reviewed. If the work is extensive, the Corporation’s engineer must review the packet at the shareholder’s expense. This may add more time to the approval process.
If the Board of Directors approves the alteration, the shareholder will be informed by the Managing Agent and a copy of the fully executed Alteration Agreement will be forwarded to you for your files. You may not begin work until you have received written approval and a fully executed Alteration Agreement from the Board of Directors.
If you or your architect/contractor have any questions, please contact the Managing Agent.